Employer:<\/b> Owen Reed
\nSalary:<\/b> \u00a342,500 – \u00a345,000 per annum
\nDate Added:<\/b> 26\/11\/2023<\/p>\n
Owen Reed is looking to recruit a motivated and forward-thinking Legal PA in Commodities to join a top law firm in London.
To take an active interest in and obtain a thorough understanding of all aspects of client requirements to provide exceptional service levels to both lawyers and clients, and act as workflow manager for other support services, including delegating the completion of document production, file management and copying\/scanning work.<\/p>\n
This role will involve business development and marketing alongside the partner.
Would suit a PA who has a keen interest in business development, marketing and events.<\/p>\n
KEY RESPONSIBILITIES<\/strong> <\/p>\n In line with policies and procedures, key responsibilities include:<\/p>\n \u2022 Client relationship management: FINANCIAL:<\/strong> <\/p>\n \u2022 Assist lawyers in ensuring their time is recorded properly and entered onto the system on a daily basis; \u2022 Administration: COMMUNICATIONS:<\/strong> <\/p>\n \u2022 Take internal and external queries, responding as appropriate and\/or ensuring that all messages are passed on in a timely manner; DOCUMENT PRODUCTION:<\/strong> <\/p>\n \u2022 Draft standard letters, eg. client care letters, as and when required; TEAM WORK:<\/strong> <\/p>\n \u2022 Assist others in the Group, both proactively whenever there is spare capacity or it is evident that a colleague needs assistance with their workload and at the request of the Team Leader; \u2022 Any other ad hoc duties as reasonably requested.<\/p>\n KEY SKILLS & EXPERIENCE REQUIRED<\/strong> <\/p>\n The PA has responsibility to ensure that their skill set is up-to-date, and that they are familiar with the firm’s groups, departments, key personnel, clients, internal systems and procedures.<\/p>\n In addition: Application Deadline:<\/b> 18\/02\/2024
\u2022 Support lawyers in marketing and BD activities, including:
\u2022 Enter new contact information onto the CRM system (InterAction) and keep the data up-to-date;
\u2022 Ensure that lawyers’ client activities and PD reports are recorded on the CRM;
\u2022 Keep lawyers’ bios up-to-date;
\u2022 Create first draft speaker profiles for particular events;
\u2022 Assist BD with capability statements and pitches;
\u2022 Assist BD with client events: create mailing list, invitations (Vuture), monitor responses; source corporate event suppliers; set up webinars;
\u2022 Open and close cases in compliance with case management procedures (IntApp);
\u2022 Become an active part in the care of clients and be wholly familiar with contacts\/clients;
\u2022 Deal with basic client queries and general administration;
\u2022 Arrange client meetings.<\/p>\n
\u2022 Chase and post disbursements, eg. counsel fees, on practice management system (Elite 3E);
\u2022 Assist lawyers in the billing and credit control process by liaising with the lawyer and Revenue & Collections team to produce standard financial\/time reports through the system;
\u2022 Send bills to clients and record dates of bills sent on practice management system;
\u2022 Request cheques, bank transfers and pay in money received, as appropriate;
\u2022 Reclaim BD expenses.<\/p>\n
\u2022 Manage diaries, ensuring they are up-to-date, and remind lawyers of meetings, etc. on a daily basis;
\u2022 Arrange meetings, book conference rooms (Condeco), refreshments\/catering, check room set-up prior to meetings and liaise with other attendees, both internal and external;
\u2022 Liaise with Learning & Development Department regarding CPD;
\u2022 Arrange subscriptions\/renewals of professional memberships;
\u2022 Arrange for travel bookings and related details, including travel itineraries and expenses;
\u2022 Arrange scanning, photocopying, printing, organising couriers, sending out of letters, etc;
\u2022 Arrange for documents to be eSigned (DocuSign);
\u2022 Arrange for files to be opened and closed; general filing requirements (Work Panel) and record-keeping;
\u2022 Use effective systems to ensure that both short and long-term tasks are completed within required timescales.<\/p>\n
\u2022 Monitor post and\/or e-mails and deal with as appropriate and ensure that all client-related correspondence is passed on to an appropriate fee earner if the relevant person is out of the office;
\u2022 Liaise with business support departments on behalf of lawyers as required;
\u2022 Liaise with the Team Leader regarding arranging cover for planned absences, as necessary and communicating this to the relevant fee earners.<\/p>\n
\u2022 Check that correspondence, attachments, documents, reports, presentations, etc. produced by the Document Production team are returned in good time and undertake basic\/minor amendments where appropriate;
\u2022 Type urgent\/short\/confidential correspondence;
\u2022 Produce and maintain Excel spreadsheets as required.<\/p>\n
\u2022 Provide cover for colleagues;
\u2022 Pick up telephone calls for other members of the Group when they are away from their desk;
\u2022 Work effectively with other legal and business services departments as required.<\/p>\n
\u2022 Two years’ previous experience in a law firm.
\u2022 Knowledge of Microsoft Word, Outlook, PowerPoint, Excel, research tools and other systems implemented by the firm.
\u2022 Excellent customer service skills, dealing with people and tasks in a professional, polite and considerate manner.
\u2022 Excellent telephone manner and competent knowledge of telephone system.
\u2022 Excellent communication, organisational and team skills.
\u2022 Excellent attention to detail.
\u2022 Flexible and dependable, able to take the initiative.
\u2022 Able to remain calm under pressure and work to tight deadlines.
\u2022 Conscientious, approachable and enthusiastic.
\u2022 Able to build confidence, respect and trust with others quickly.
\u2022 Have a positive approach to daily tasks and have a solutions-focussed working method.
\u2022 Flexible with regard to working hours, arriving earlier and staying later when the job or business requires.<\/p>\n
\nContract Type:<\/b> Permanent
\nSubmitted Applications:<\/b> 37<\/p>\n