Employer:<\/b> BRELLIS RECRUITMENT LIMITED
\nSalary:<\/b> \u00a335,000 per annum
\nDate Added:<\/b> 03\/01\/2024<\/p>\n
A superb opportunity to join a thriving charitable organisation in the role of Executive Assistant to the CEO. Reporting to the CEO, your role will be pivotable in the development and maintenance of a truly invaluable organisation<\/p>\n
37.5 hours per week – Monday to Friday 09.00 to 17.00 with occasional evenings and weekends<\/p>\n
JOB SUMMARY<\/p>\n
The role provides high quality professional executive assistance to the CEO, which includes some governance support for the charity and its Board of Trustees.<\/p>\n
The postholder will place a high value on personal integrity, will bring excellent communication and interpersonal skills and will manage key stakeholder relationships.<\/p>\n
KEY RESPONSIBILITIES<\/p>\n
\u2022 Coordinate and maintain the diary of the CEO including organising meetings, appointments, travel arrangements<\/p>\n
\u2022 Support and work closely with the CEO to maximise their productivity and effectiveness through scheduling and management of activities<\/p>\n
\u2022 Build a network of effective and positive relationships with a variety of stakeholders at all levels<\/p>\n
\u2022 Effectively manage senior internal and external stakeholders on behalf of the CEO to ensure positive engagement<\/p>\n
\u2022 Identify, anticipate and prepare information requirements for meetings, appointments, presentations and follow up inward and outward requests for information, reports and correspondence<\/p>\n
\u2022 Undertake the preparation of all documents, correspondence and presentations in a timely and professional manner, including proof reading and editing where appropriate<\/p>\n
\u2022 Interact positively with all levels of staff, volunteers, supporters and visitors<\/p>\n
\u2022 Organisation and management of external visits and meetings<\/p>\n
\u2022 Maintain electronic document filing system for CEO-specific or sensitive areas of work<\/p>\n
\u2022 Manage or support any projects as requested by the CEO<\/p>\n
\u2022 Support the CEO to undertake governance administration for Board meetings and committees, including collating agendas and papers, circulating information in a timely fashion, and preparing and distributing accurate Board minutes<\/p>\n
\u2022 Arrange Board and committee meetings including liaison over dates, booking and setting up meeting venues<\/p>\n
\u2022 Undertake timely filing of Charity Commission and Companies House returns<\/p>\n
\u2022 Maintain an up to date Register of Members, Interests and document conflicts and their resolution<\/p>\n
\u2022 Maintain a register of gifts and hospitality for staff and trustees<\/p>\n
\u2022 Support the Board in its compliance with the Charity Governance Code, establishing and monitoring action plans<\/p>\n
\u2022 Ensure rolling Board agenda is updated to support any action points<\/p>\n
\u2022 Maintain awareness of changes to charity and corporate governance and prepare briefing papers for the CEO and senior management<\/p>\n
\u2022 Coordinate inductions and governance-related training for trustees<\/p>\n
\u2022 Maintain SharePoint libraries and sites<\/p>\n
Benefits<\/p>\n
\u2022 28 days holiday plus BHs<\/p>\n
\u2022 Contributory company pension with 4.5% employer contribution<\/p>\n
\u2022 Health Cash Plan \u2013 cash back on opticians, dentists and more<\/p>\n
\u2022 Group Income Protection Scheme<\/p>\n
\u2022 EAP \u2013 financial, physical and mental wellbeing support<\/p>\n
\u2022 Access to exclusive discounts from thousands of retailers<\/p>\n
\u2022 Life Assurance – 4xsalary<\/p>\n
PERSON SPECIFICATION<\/p>\n
Essential<\/p>\n
\u2022 Ability to be tactful and diplomatic and maintain confidentiality<\/p>\n
\u2022 Proven experience in a high level executive support role at CEO level<\/p>\n
\u2022 Confident communicator with a good telephone manner and highly developed written communication skills<\/p>\n
\u2022 Exceptional interpersonal skills and experience dealing with a wide variety of stakeholders<\/p>\n
\u2022 Collaborative and good at developing strong relationships<\/p>\n
\u2022 Ability to be both pre-emptive and reactive<\/p>\n
\u2022 Accuracy and attention to detail on all work undertaken<\/p>\n
\u2022 Experience of prioritising conflicting workloads and working within the confines of tight deadlines<\/p>\n
\u2022 Self-motivated and able to work effectively under own initiative to solve practical problems<\/p>\n
\u2022 An innovative, can-do, enthusiastic and assertive work ethic<\/p>\n
\u2022 Experience of accurate minute taking<\/p>\n
\u2022 Proficiency in using Office-365 and MS Office software packages<\/p>\n
\u2022 A flexible approach to work and, when required, willing to work and attend occasional events outside normal working hours<\/p>\n
\u2022 Willingness to develop new skills and take on new areas of responsibility<\/p>\n
Desirable<\/p>\n
\u2022 Experience of charity governance<\/p>\n
\u2022 Broad understanding of compliance regarding GDPR<\/p>\n
INDH<\/p>\n
Application Deadline:<\/b> 14\/02\/2024
\nContract Type:<\/b> Permanent
\nSubmitted Applications:<\/b> 0<\/p>\n