Employer: Norton Rose Fulbright LLP Salary: Date Added: 19/09/2023
Practice Group / Department:
Practice Support – Newcastle
Job Description
We’re Norton Rose Fulbright – a global law firm with over 50 offices and 7,000 employees worldwide. We provide the world’s preeminent corporations and financial institutions with a full business law service. As well as the relevant skills and experience, we’re looking for people who are innovative, commercial and value the work that they do. To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential. We value difference and actively promote a culture of respect for each individual, encouraging and creating inclusion. Our new hybrid working model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing.
Our Newcastle office is currently recruiting for Practice Support Administrator. As well as the relevant skills and experience, we’re looking for people who are innovative, commercial and value the work that they do. We celebrate multiple approaches and points of view and believe diversity drives innovation, so we’re building a culture where difference is valued.
The Role
This role will be located in our Newcastle office and will be responsible for providing day to day administrative support to fee and non-fee earners across the business. This role sits within the Practice Support Office under our newly formed Practice Services pillar, aimed at modernising and enhancing the support provided across the business. The team provides support from 08.00 – 19.00 Monday to Friday with a mixture of working patterns to ensure consistent proactive support is available during these times. You will report to the Practice Support Co-ordinator.
Key Responsibilities
Utilising a workflow tool to receive and process work requests received from within the business
Providing proactive administrative and organisational support to the business
Assisting with the creation of financial and other reports e.g. WIP reports Preparing and submitting finance forms (e.g. expenses and currency requests) ensuring all information and approvals have been received · Providing supporting on managing local counsel invoices
Arranging and booking internal meeting rooms and arranging room set up/catering when relevant
Providing admin support on event organization both internal and external e.g. managing / creating mailing lists
Providing support on the arrangements/organizing of training, external webinars and conferences
Arranging travel by taxi / train / Eurostar
Minor editing to documentation e.g. Engagement Letters, CVs to adhere to Norton Rose Fulbright LLP house style
Undertaking comparing and pdf changes to documents
Providing support when needed on matter management
Providing support on filing and data rooms Applying e-signatures to documents upon request
Archiving and retrieving files and deeds from storage as required
Undertaking any copying, printing or scanning required, including preparation of large files, bibles or bundles of documents (paper and electronic), including pagination and indexing
Providing support in maintaining and updating client and other relevant contact details on relevant databases, including CMS/InterAction database
Supporting other members of your team and providing cover as and when necessary to ensure that work is completed to a high standard and meets the required deadlines
Providing admin and organizational support on training and events
Providing admin support on projects when needed
Proactively attending regular training sessions to ensure confidently able to work with all required applications and processes
Taking the initiative for liaising with IT support, facilities and other internal teams to ensure you are able to fulfil your role successfully
Skills and Experience Required
Embraces and promotes the use of technology and proactively identifies opportunities to improve ways of working
Excellent communication, organisational and administrative skills
Strong time management and prioritisation skills will be required to support a demanding group of multi-disciplinary teams with different levels of seniority in a calm and efficient manner
Attention to detail: proof reads all work, checking for spelling, grammar and consistency
Proactive approach and enthusiasm to working independently and as part of a team
Shows a willingness to learn and develop skills
Drives forward initiatives to create a continued sense of "team" within your virtual peer group
Must be flexible to work outside contractual hours when needed
Our clients come first and whilst we have a high performance culture and work hard as a team, in return we offer range of competitive benefits including:
25 days hols + Bank hols – Buy up to 5 days
GP Service
Bupa Healthcare
Pension
Flexible working
#LI-JC1
Diversity, Equity and Inclusion
To attract the best people, we strive to create a diverse and inclusive environment where everyone can bring their whole selves to work, have a sense of belonging, and realize their full career potential.
Our new enabled work model allows our people to have more flexibility in the way they choose to work from both the office and a remote location, while continuing to deliver the highest standards of service. We offer a range of family friendly and inclusive employment policies and provide access to programmes and services aimed at nurturing our people’s health and overall wellbeing. Find more about Diversity, Equity and Inclusion here.
We are an equal opportunities employer. We can make tailored adjustments to our application process to ensure that you have the best chance of success by working with you individually to understand more about your requirements. Please contact our Recruitment team on
