Employer: Appcast Enterprise Salary: Date Added: 12/02/2024
To provide high quality, efficient, confidential executive assistance/administrative support to the VP Global Head of Policy & Government Affairs & VP Global Head of Business Development for CSL.
Maintain a strict sense of professional ethics, ensuring confidentiality and privacy and abiding by Company policy.
Both Senior Leaders are based in the CSL Seqirus Maidenhead Site.
To maximise productivity and collaboration, Hybrid working is offered the successful applicant will be expected to be Maidenhead office-based for a proportion of the week.
Responsibilities include: –
To provide high quality, efficient, confidential executive assistance/administrative support to the VP Global Head of Policy & Government Affairs & VP Global Head of Business Development for CSL.
Maintain a strict sense of professional ethics, ensuring confidentiality and privacy and abiding by Company policy.
Extensive calendar and meeting management: Skillfully manages appointments of the VP’s, scheduling across multiple time zones and dual hemispheres, involving other senior executives inside and outside the company which may need to be scheduled at short notice. This can include scheduling external partnering meetings with CEO’s and senior business development and commercial executives.to make best use of time.
Pitch and Business case documentation: supporting the development of compelling external pitch and internal business case PowerPoint presentations.
Screens and responds to incoming correspondence, enquiries, and phone calls.
Prepares reports, documents. expense reports, & PO’s using SAP, Companion and Concur
Monitors and approves standard expenditures to ensure activities are conducted within established budgets.
Establishes good networks and collaborations with peers among EA colleagues across the business to manage complex diary scheduling.
Create and manage PO’s via SAP, goods receipting as per agreed invoice schedule and confirmed with project/budget owner supporting Policy & Government Affairs Global Head of BD CSL
Preparation of documents for Monthly Team meeting. Planning review meeting agenda’s and capture actions.
Manages local and international travel of VP’s and international travel of BD team members, which can include multiple stop overs and complex itineraries around the world.
Establishes a strong and effective network across CSL to maximise efficiency and role-model collegiate ways of working.
Skills and Competencies: –
Ability to multi-task and work across projects
Analytic skills
Clear and effective communication
Presentation skills
Interpersonal and relationship building skills.
Excellent prioritisation, planning and organisational skills
Dynamic and result driven
Clear verbal and written communication
Strong administrative and secretarial skills
Advanced skills using Microsoft Outlook, Teams, Word, Excel and PowerPoint and Internet search engines
Ability to use other proprietary software such as Companion, Concur, i-Nova, SAP, and electronic data rooms and file sharing applications desirable
Capable of working in a team environment and autonomously
Willing to take on a variety of tasks and demonstrate a flexible approach in assisting others when required
Proactive with a focus on completing tasks professionally with a high level of accuracy
Strong organisational and interpersonal skills
Experienced scheduling global meetings involving multiple time zones
Experienced organising international travel
Key Competencies:
Strategic Thinking: Problem Solving
Operational Efficiency: Planning, Drive for Results, Managing
CSL Seqirus is committed to attracting and retaining world-class employees who are valued for their contributions to achieving business objectives. Learn more about some of the benefits you can participate in when you join CSL Seqirus.
About CSL Seqirus
CSL Seqirus is part of CSL Limited (ASX: CSL). As one of the largest influenza vaccine providers in the world, CSL Seqirus is a major contributor to the prevention of influenza globally and a transcontinental partner in pandemic preparedness. Learn more about CSL Seqirus.
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